⚑ Sample document — for demonstration purposes
Annual General Meeting — Minutes
Minutes of the Annual General Meeting of The Owners — Units Plan No. 12936, held on 18 November 2025 at 6:30pm, [Venue], ACT.
Attendance
| Category | Number |
|---|
| Owners present in person | 18 |
| Proxies lodged | 6 |
| Total eligible votes | 24 of 45 |
| Quorum required | 10% — satisfied |
Chairperson: [Manager name], Next Strata Pty Ltd
Minutes recorded by: [Manager name]
Resolutions
Resolution 1 — Carried unanimously
That the minutes of the Annual General Meeting held on 19 November 2024 be confirmed as a true and accurate record.
Resolution 2 — Carried
That the financial statements for the year ended 30 June 2025, as presented, be adopted.
Resolution 3 — Carried
That the admin fund budget of AUD 61,200 for the financial year 2025–26 be adopted.
Resolution 4 — Carried
That the sinking fund budget of AUD 14,400 for the financial year 2025–26 be adopted.
Resolution 5 — Carried
That the building insurance be renewed with [Insurer] on the terms presented, including a sum insured of AUD [amount].
Resolution 6 — Carried
That the following owners be elected to the Executive Committee for the ensuing year: [Name 1], [Name 2], [Name 3].
General business
The chairperson noted that the gutter replacement scheduled for 2026 will be funded from the sinking fund. Owners were invited to submit maintenance requests via requests@nextstrata.com.au.
Meeting close
There being no further business, the chairperson declared the meeting closed at 7:42pm.